Understand how Pickle works

Healthcare recruiting is outbound work. The clinicians you want are usually already employed, not scrolling job boards — so the job is to go find the right people, reach out directly, and build relationships until they're ready to make a move. Pickle is built for exactly that: proactive sourcing and relationship-building, not managing a pile of inbound applications.

That work tends to follow the same path — find who fits, get their contact details, reach out, and keep tabs on everyone until someone signs. Here's how each part lines up in Pickle.

Sourcing — you start in Search

When you pick up a role, you go to Search. It's the full database of licensed clinicians, and you filter it down — by license and specialty, location, years of experience, current or past employer — until you're looking at people who genuinely fit the job. This is where all the finding and filtering happens.

Building a shortlist — you save to a Prospect List

The clinicians worth pursuing go into a prospect list — your working set for that role or market. Once they're on a list, the list is where you actually work them: check their profiles, get contact info, reach out, and track progress. Think of Search as the whole talent pool and a list as the shortlist you've pulled from it.

Reaching out — contact info, then outreach

To contact someone, you first unlock their contact info (the one action that uses credits). Then you draft outreach right from their profile — Pickle writes a personalized first message from their background, and hands it to your email client or LinkedIn to actually send.

Tracking and building relationships

Sourcing is rarely one-and-done — a clinician who's a "not right now" today may be your best candidate in six months. As people reply, you move them through your stages (New → Contacted → Interested → Interviewing → Hired), log your calls and emails, and add notes or tags so nothing gets lost. It's all shared with your team, so whoever picks a candidate up next sees the whole relationship history.

Finding your way around

The left sidebar is your map: Search, Prospect Lists, and Analytics, with Settings, your organization name, and your credit balance in the bottom-left. Click any candidate to open their detail panel on the right, with Contacts, Outreach, and Activity tabs.

Most of this is free — searching, saving, status, notes, and export don't cost anything. Credits come into play only when you unlock contact info (and when you generate AI outreach). See credits and contact-data quality for the details.

Troubleshooting

I'm trying to filter but nothing happens, or every filter says "no options found."

Can I search the whole database from inside a list?